Thirty-Seventh Annual Meeting 623
diers of Ohio who served in the World
War," also a similar res-
olution adopted October 18, 1921.'
"The approval of the State
Architect has been secured to
this partial construction.
"Bids for the erection of this
building are being opened at
10:00 A. M. today.
"Plans for the completed building,
and for that portion to
be built at once are submitted for the
inspection of the Society.
"Studies for the proposed
sculptural features of the front of
this new building are submitted by Mr.
Saville. The committee
has not passed upon these as yet. No
front steps or statuary
will be constructed out of the funds now
available. It is ex-
pected by the committee, that the
Society will memorialize the
next General Assembly for funds to
complete the building and
provide the necessary bronze statuary
for the front steps and
memorial room. Sufficiently detailed
studies of this will be avail-
able to show the Legislative Committee
at that time.
"The committee desires to thank the
University authorities
for their cooperation in the work so far
engaged in, and also to
thank Mr. Saville for his voluntary
assistance to date, rendered
at a time when he knew there could be no
immediate return for
the same.
"If no untoward events interfere,
it is hoped that the con-
struction of the present contract will
be well along towards com-
pletion this year. If the railroad
strike prevents shipment of ma-
terials, it may be impossible to make
even a beginning.
Respectfully submitted,
(Signed) EDWARD ORTON, JR.,
Chairman."
REPORT OF THE BUILDING COMMITTEE FOR THE
LIBRARY AND STACK-ROOM ADDITION TO THE
HAYES MEMORIAL BUILDING, SPIEGEL GROVE
STATE PARK, FREMONT, OHIO
"This committee was appointed March
1, 1922, by President
James E. Campbell with the following
personnel:
Colonel Edward Orton, Jr., Columbus,
Ohio, Chairman,
Colonel Webb C. Hayes, Fremont, Ohio
Irvin F. Fangboner, Fremont, Ohio
Frank L. Packard, Columbus, Ohio
W. J. Sherman, Toledo, Ohio.
F. W. Treadway, Cleveland, Ohio.
Director W. C. Mills, Columbus, Ohio,
Secretary.
624 Ohio Arch. and Hist. Society
Publications
"The first meeting of this
committee was held at Spiegel
Grove, Fremont, Ohio, on Sunday, March
26, 1922. A quorum
of the Committee was present.
"It transpired that the architect
of the State Archaeological
and Historical Society building in
Columbus, Mr. Joseph N.
Bradford, had been employed for sometime
prior to the appoint-
ment of this Committee under the
authority presumably given
by the President, preparing plans for
the proposed Library and
Stack-room Annex. In his work he was
doubtless assisted by
Colonel Hayes and he had at his disposal
the plans of the original
building, which was put up in 1915-16.
Mr. Bradford was pres-
ent at this meeting and showed the
practically completed plan
for the proposed annex. He said that he
desired to spend the
balance of the day in further checking
up his plans by actual
measurements made on the existing
building, which might or
might not be in accurate accordance with
the drawings for it
which had been furnished him.
"The Committee, after going over
Mr. Bradford's plan, ac-
cepted it in principle, and passed a
resolution authorizing the
Chairman and Secretary of the Committee
to approve this plan
and to sign contracts in behalf of the
Building Committee when
satisfactory bids had been received.
"The committee found that Colonel
Hayes had executed two
deeds of trust for the purpose of
providing funds for the con-
struction of this Library and Stack-room
Annex. The first for
the sum of twenty-five thousand
($25,000) dollars and the latter
bringing the amount up to forty-five
thousand ($45,000) dol-
lars. At the present meeting Colonel
Hayes stated to the com-
mittee that he was now adding five
thousand ($5,000) dollars
additional, making the total up to fifty
thousand ($50,000) dol-
lars, which would be available by
October 1, 1922, and under the
terms of the deed of trust would be paid
over on proper orders
by the Union Trust Company of Cleveland,
Ohio.
"Architect Bradford having
completed the checking of his
plans brought them to Columbus and a few
days later notified
the chairman and secretary that they
were complete and ready
for signature. These plans were then
signed and advertised for
bids. On April 27 bids were
received and opened, and Mr. Carl
F. Steinle of Fremont, Ohio, who had
built the orignal building,
was found to be the lowest bidder in the
sum of $34,901 for the
main building contract. Subsidiary
contracts for the heating,
plumbing and for the electrical work
were not ready at that time
and no bids were received.
"The chairman and secretary then
signed the contract with
Mr. Steinle.
Thirty-Seventh Annual Meeting 625
"This contract was subsequently
questioned by Mr. Steinle's
attorney on the ground that a proper resolution by the
Board of
Trustees granting authority to the
Building Committee to pro-
ceed with this work had not been passed.
This criticism ap-
peared valid and a special meeting of
the Board of Trustees
was called May 8, 1922, at which the following resolution was
adopted:
'Resolved, That the various actions to date of the Ohio State
Archaeological and Historical Society
and its committees relating to the
formation of a Spiegel Grove Park
Committee, a Spiegel Grove Building
Fund, and a Spiegel Grove Building
Committee be collected, co-ordinated
and brought before the Society at a
subsequent meeting for final approval,
to the end that the full power,
authority and responsibility of the Society
shall be brought to the support of said
committees and that the improve-
ment at the Spiegel Grove State Park may
speedily be completed.'
"Subsequent to this meeting
investigations were made as
to the conditions laid down in the two
trust agreements made by
Colonel Webb C. Hayes and Mary Miller
Hayes under which
the fund for the execution of this
project had been provided.
It was found that the terms of this
agreement needed modifica-
tion in order that the Society should
have full legal power to
pay the bills for the work when it
incurred obligations by enter-
ing into the contract for the
construction of the building. Colonel
Hayes adjusted this matter by executing
a new memorandum
order with the Union Trust Company at
Cleveland, directing them
to pay all bills upon the orders of the
Treasurer of the Society,
thus centering responsibilty and power
in one and the same
source. At the meeting of June 3, 1922, this
document signed
by Colonel Hayes was presented and
placed on file and the fol-
lowing resolution was then adopted
giving the necessary sanction
of the Board of Trustees to the
committee to contract and erect
the building:
'Be It Resolved: That the Spiegel Grove Committee is hereby au-
thorized and empowered to proceed with
the work in accordance with the
plans and specifications and to enter
into supplemental contracts for the
said library stack-room addition and to
sign all contracts necessary to
carry this work to completion, and to
issue all orders necessary for the
payment of these improvements as the
work progresses, said payments
to be made in accordance with the
contract prepared by the committee and
the letter of Col. Webb C. Hayes to the
Union Trust Company, under date
of June 3, 1922, which will be spread
upon the minutes and be made a
part hereof.'
"These various provisions were
conducted without delay to
the work itself. Additional contracts
for the heating, plumbing
and electrical work were then entered
into, bringing the total ex-
penditures of the Society up to $49,750.
Vol. XXXI-40*.
626 Ohio Arch. and Hist.
Society Publications
"This work has been in active
progress since about May 1,
1922. Delays due to getting the proper
materials, and especially
due to transportation troubles, and, in
the spring, to very wet
weather have delayed the progress considerably. The
con-
tract provides for the completion of the
building October 1. It
does not now seem possible for the
contractor to secure the neces-
sary materials and complete it by that
date. It will, however,
be so far advanced as to permit the
dedication exercises to take
place October 4, 1922, on the centenary
of President Hayes'
birth. It is not believed that the
contract can be held for delays
which, aside from the weather, are due
to the disjointed condition
of the times and not to any personal
failure on his part.
"The balance of the funds not
covered by existing contracts
amounts to $250 and is not sufficient to
cover the extras which
are certain to arise in the construction
of any building, but which
are happily thus far quite small in the
present instance, and also
to cover the architect's fees. It will
be necessary for the Society
to provide some additional funds not now
accurately estimated,
to cover this additional cost. It is
thought that $2,000 will cover
these various amounts, not including
repairs and adjustments to
the old building, for which a special
allotment has been secured
from the State Emergency Board to the
amount of nearly $3,000.
"No provisions have yet been made
to cover the cost of
furnishing and euipping the Library and
Stack-room Annex, or
the memorial gateways and other projects
at Spiegel Grove State
Park which have been mentioned as a part
of the objects of the
trust fund created by Colonel Webb C.
Hayes and Mary Miller
Hayes, but have not been included in the
present scope of this
Building Committee's powers. Since the
entire amount of the
trust fund and more will have been
expended on the construc-
tion of this building itself with the
knowledge and concurrence
of Colonel Hayes, it is not believed
that the Society is responsible
in a legal sense for the execution of
the other projects mentioned
in the deed of trust, and for which
sufficient funds are not avail-
able.
"The committee recommends that the
Society thru its Board
of Trustees shall provide funds to the
amount of $2,000 to
cover architect's fees and other
incidentals necessary to the sat-
isfactory completion of the present
building contract.
Respectfully submitted,
EDWARD ORTON, JR.,
Chairman."
Thirty-Seventh Annual Meeting 627
Mr. Galbreath moved that the two
reports just read
by Colonel Orton be received, placed on
file and pub-
lished in the QUARTERLY. Seconded
and carried.
Mr. Fred J. Heer asked if the
recommendations of
the Committee should not be considered,
but Chairman
Campbell stated that there is now no
way to raise the
extra money needed.
Mr. George F. Bareis read the following
report of
the
MUSEUM COMMITTEE
"The Museum Committee met in August
and after going
over conditions in the Museum, we are
more than ever im-
pressed with the lack of room for caring
for the great mass of
the most precious and rare material for
which there is scarcely
storage room.
"Director Mills and Curator
Shetrone are securing won-
derful specimens from the Hopewell Group
of Mounds and from
the Village Sites. By the way, Director
Mills is a pioneer in
exploring village sites and the large
number of unique specimens
that illustrate the life of the ancient
inhabitants of Ohio is at-
tracting the attention of many of the
other States who are solicit-
ing Director Mills for assistance and
advice. We learn that
about 10,000 persons visited Museum
during the year. Many
school children come with their teachers
and after looking at
certain groups of specimens, are
assigned a theme for an essay.
"We are impressed with the large
number of gifts that come
to the museum every year. The gifts to
the museum as well as
those to the library exceed in value the
legislature's appropria-
tion, showing that the Society is an
asset, not a liability, to the
state.
"We were impressed with the
economical management of
the Society's affairs, especially that a
Board of Trustees, without
money consideration give such fine
volunteer service; this is a
hopeful sign, since one of the
fundamentals of our civilization
is based on the free volunteer service
of talent and ability.
"Our Committee adopted the
following resolution:
'Resolved, That the Museum Committee appeal to the Society to
establish a Department of Natural
History and a Department of History
and that the Society actively push the
erection, not only of the World War